Job description of Finance Administration

Togdheer Women Livestock Traders Association (TWLTA), a women-led Business Association trading on livestock from remote areas of Somaliland and bordering areas in Puntland and southern Somalia and transports the animals to Burao where they are sold to exporters. TWLTA capitalizes on the ability of women to travel without issue across regions to purchase and move livestock. The key contribution is to expand market access for rural pastoralists by expanding their livestock buying potential, in addition to creating jobs for agents and collectors.  The Partnership Fund support TWLTA to expands this model and reach new areas to purchase livestock trading models.

However, TWLTA office in Burro town is keenly seeking to recruit qualified administration and financial officer with knowledge/skills and experience that should have a generalist finance and administration background. That also, has proven experience in Accrual accounting, financial legislation, accounting standards and the implementation of financial controls and administration skills.  An applicant who has formal accounting and administration qualifications, or who is close to obtaining formal Qualifications will be highly regarded

Responsibilities:

1. Perform the day to day processing of financial transactions to ensure that company

Finances are maintained in an effective, up to date and accurate manner

Main Activities:

Receive and verify invoices and requisitions for goods and services

Verify that transactions comply with financial policies and procedures

Prepare, verify, and process invoices and coding payment documents

Prepare batches of invoices for data entry

Data enter invoices for payment

Process backup reports after data entry

Manage the weekly cheque run

Record all checques

Prepare vendor cheques for payments

List all vendor cheques in the log book

Prepare manual cheques as and when required

Maintain listing of accounts receivable and payable

Maintain the general ledger

Maintain updated vendor files and file numbers

Maintain all accountable forms including Accommodation, Travel and transport etc

Monitor the use of local contract authorities (LCAs)

2. Complete casual payroll functions in an accurate and timely manner

Main Activities:

Establish and maintain confidential files

Process all accounting forms

Calculate salaries and benefits

Verify pay amounts, hours of work, deductions, etc.

Verify coding and obtain signatures

Batch pay sheets for data entry

Data enter of payroll information

Log in and distribute pay cheques

Prepare and remit source deductions and payroll tax

3. Provide administrative support in order to ensure effective and efficient office operations

Main Activities:

Maintain inventory files

Monitor and order office supplies

Prepare purchase orders

Prepare travel and accommodation warrants and travel advances for staff

Distribute accommodation warrants to appropriate agencies/businesses

Pick up tickets or issue travel warrants to appropriate agencies/businesses

Review and verify travel claims

Maintain a filing system for all financial documents

Ensure the confidentiality, security of financial, and employee files

4. Perform other related duties as requiredKnowledge

The Applicant must have proficient knowledge in the following areas:

knowledge of office administration and bookkeeping procedures

knowledge of accounts payable, accounts receivable and maintaining general ledgers

knowledge of payroll functions and procedures

Ability to maintain a high level of accuracy in preparing and entering financial and payroll Information

Confidentiality concerning financial and company files

How to Apply: Any interest candidates may send his/her application with CV including a comprehensive and current resume outlining your work experience and your achievements through this email:- womenlivestocktraders@gmail.com  not later than 21st August 2012.  Only short listed candidates will be contacted